The purpose behind Easycruit is to simplify the employer's recruitment process and to enable efficient assessments of and communication with the candidates in this regard. As part of making use of Easycruit the employer receives personal data from the candidates, and processes such personal data as part of the assessment of the skills and abilities of the candidate and whether he/she is suited for the announced position.

The legal ground for processing personal data is the candidates consent to such processing as part of applying to the position, where the candidate chooses what kind of personal data he/she decides to share with the employer in this regard, for instance by using the upload functionality from Google. Please note that candidates are entitled to withdraw the mentioned consent at any time.

The employer is the data controller for the processing of personal data about candidates and all questions regarding privacy can be directed to the employer through the dedicated communication channels provided by Easycruit.

Easycruit is a cloud service developed by Visma. Thus Visma group companies and their subcontractors of IT services may have access to personal data about candidates as part of operating the service. All subcontractors are subject to data processing agreement to ensure privacy according to the standard brought by applicable privacy legislation (GDPR from 25 May 2018), and subcontractors located outside EU are subject to transfer mechanisms approved by the EU.

Easycruit processes special categories of personal data only when such data is provided by the candidates. Special categories of personal data are safeguarded by appropriate organisational, contractual, and technical measures, to prevent unauthorised or unlawful processing. The measures are set out in the contract with the data controller, and include encryption, access control measures, and regular security assessments.

Personal data about candidates are processed in Easycruit during the recruitment process, and to the extent this is necessary to fulfill legislation. We support our customers with the deletion and retention of candidate data by offering an automatic candidate deletion functionality. With this functionality it's possible to fully comply with legislation.

Candidates may at any time reach out to the employer in order to exercise the right to access, rectification or erasure of personal data, or to restrict the processing related to the candidate, or to object to the processing, as well as the right to data portability. In addition, candidates have a right to file a complaint to the data protection authorities with regards to the processing of their personal data.